Get the free tenancy agreement template in editable Word (DOCX) and printable PDF formats by email. Both versions include the agreement, an inventory schedule and a stamping checklist. Edit the Word version before sharing it with the other party; use the PDF as a print reference.
The English template is a starting point for a residential tenancy of up to three years in Peninsular Malaysia. Agree every blank and clause before signing. For Sabah, Sarawak, company parties or unusual terms, obtain local legal advice. For detailed negotiation guidance, use the rental agreement clauses checklist.
Get the free Word + PDF tenancy template
We’ll email the editable DOCX, printable PDF, inventory schedule and stamping checklist. Documents are in English.
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For a specific situation, use the room rental clauses and house rules, renewal checklist and sample request, or termination notice samples and handover checklist. The downloadable files are the general residential template; adapt them to the arrangement you agree.
How to use your template
- Download and edit the Word file; replace every bracketed field.
- Agree the rent, deposits, repair allocation and termination terms with the other party.
- Complete and sign the inventory, keeping dated handover photographs.
- Check the agreement, sign it and calculate the tenancy stamp duty.
- Follow the e-stamping steps and keep the certificate with the signed agreement.
What Makes a Tenancy Agreement Legally Valid in Malaysia
A tenancy agreement is a contract governed by the Contracts Act 1950 and the National Land Code 1965. For it to be legally valid:
- Both parties must have legal capacity — landlord must be the registered owner (or authorized agent), tenant must be of legal age
- Free consent — no coercion, fraud, or misrepresentation
- Lawful consideration — the rent amount must be specified
- Lawful object — the property must be used for a lawful purpose
- Written terms — record the agreement and retain signed copies to help establish what both parties agreed.
- Stamped — under Section 52(1) of the Stamp Act 1949, an unstamped tenancy agreement is inadmissible as evidence while it remains unstamped, though proviso (a) admits it on payment of the duty and the penalty. Stamping does not make the agreement valid — it makes it usable in court without first paying a penalty.
In Peninsular Malaysia, Section 213 of the National Land Code deals with tenancies of three years or less that are exempt from registration. Do not apply this land-law rule automatically to Sabah or Sarawak. Longer terms and protection against successors need legal advice.
Essential Clauses: What Every Agreement Must Include
| Clause | Purpose | Why It Matters |
|---|---|---|
| Parties | Identifies landlord and tenant | Establishes who is bound by the agreement |
| Property description | Address, title reference, floor area | Defines exactly what is being rented |
| Rental amount and payment | Monthly rent, due date, payment method | Prevents disputes over amounts and timing |
| Tenancy period | Start date, end date, renewal terms | Sets the duration and renewal mechanism |
| Deposit structure | Security, utility, advance rent | Protects landlord against default and damage |
| Permitted use | Residential only, no subletting | Prevents unauthorized commercial use |
| Maintenance | Who repairs what | Allocates responsibility clearly |
| Termination | Notice period, early termination penalty | Defines exit conditions for both parties |
| Landlord access | Notice required for inspections | Protects tenant privacy, landlord's inspection rights |
| Governing law | Malaysian law, jurisdiction | Determines which court handles disputes |
Clause-by-Clause Guide
Parties and Property
State the full legal names and IC/passport numbers of both landlord and tenant. Include the property's full address, title reference (e.g., strata title number or lot number), and approximate built-up area. If the property is furnished, attach an inventory list as a schedule to the agreement.
Rental Terms
Specify the exact monthly rental amount in both figures and words. State the payment due date (typically the 1st or 7th of each month), accepted payment methods (bank transfer to a specific account), and the consequences of late payment. A common clause is a 10% late fee if rent is not received within 7 days of the due date.
Tenancy Period and Renewal
Most Malaysian tenancy agreements run for 1 year with an option to renew. The renewal clause should specify whether renewal is automatic or requires written notice, the notice period for non-renewal (typically 2 months), and whether rent may be revised upon renewal.
Termination
Both landlord and tenant should have a right to terminate early, subject to a notice period (typically 2 months) and a penalty (typically forfeiture of the security deposit for tenant, or return of deposit plus compensation equal to 2 months' rent for landlord-initiated termination). The diplomatic clause — common in expat tenancies — allows early termination if the tenant is transferred overseas.
For more detail on what happens when things go wrong, see our guide on rental deposit refund rights.
Evaluating a property? Explore ten saved asking-listing configurations with Malaysian-buyer Islamic financing assumptions and modeled balances before excluded costs, not verified profits.
Get the Free 10-Property Sample →Deposit Structure: The 2+1 Standard
The standard deposit structure in Malaysia is:
| Deposit Type | Amount | Purpose |
|---|---|---|
| Security deposit | 2 months' rent | Covers unpaid rent and property damage |
| Utility deposit | 0.5 months' rent | Covers unpaid utility bills |
| Advance rent | 1 month's rent | First month's rent paid upfront |
| Total upfront | 3.5 months' rent | — |
On a RM 2,000/month rental, the tenant pays RM 7,000 upfront (RM 4,000 security + RM 1,000 utility + RM 2,000 advance rent).
The security deposit must be refunded within a reasonable period after the tenancy ends — typically 30 days — minus deductions for damage beyond fair wear and tear and any outstanding rent or utility bills. Landlords cannot deduct for normal aging of paint, appliances, or furnishings.
Stamp Duty on Tenancy Agreements
Every tenancy agreement must be stamped under the Stamp Act 1949, First Schedule Item 49(a). Effective 1 January 2025 (Finance Act 2024 / Act 862), the old RM2,400 exemption was removed and the rates were revised — duty is charged on the full annual rent, with a RM10 minimum per instrument:
| Lease Duration | Stamp Duty Rate |
|---|---|
| Up to 1 year | RM1 per RM250 of annual rent |
| 1 to 3 years | RM3 per RM250 of annual rent |
| 3 to 5 years | RM5 per RM250 of annual rent |
| Exceeding 5 years / indefinite | RM7 per RM250 of annual rent |
Worked examples:
| Monthly Rent | Annual Rent | 1-Year Stamp Duty | 2-Year Stamp Duty |
|---|---|---|---|
| RM 1,500 | RM 18,000 | RM 72 | RM 216 |
| RM 2,000 | RM 24,000 | RM 96 | RM 288 |
| RM 3,000 | RM 36,000 | RM 144 | RM 432 |
| RM 5,000 | RM 60,000 | RM 240 | RM 720 |
Who pays? By convention, the tenant pays stamp duty. This can be negotiated. Deadline: Within 30 days of execution. How: Via e-Duti Setem on MyTax — see our e-stamping guide for the step-by-step process.
Penalty for late stamping: Under Section 47A of the Stamp Act 1949 (rates effective 1 January 2025): RM50 or 10% of the deficient duty (whichever is greater) if stamped within 3 months of the deadline, and RM100 or 20% beyond 3 months. These penalties are statutory and non-negotiable.
Common Mistakes Landlords Make
1. Not stamping the agreement. An unstamped agreement is inadmissible in court. If a tenant defaults and you sue, the court will not accept your tenancy agreement as evidence until you pay the duty plus penalty. Some landlords discover this only when they need to enforce.
2. Vague inventory list. "Furnished" means different things to different people. Attach a detailed inventory with photographs. Include the condition of each item. Both parties should sign the inventory.
3. No clause on subletting. Without an explicit prohibition, tenants may legally sublet. If you do not want your property on Airbnb or shared among unknown occupants, state this clearly. For rules on short-term rentals, see our Airbnb licensing guide.
4. Missing maintenance allocation. Who replaces a broken air-conditioning compressor? Who fixes a leaking pipe? Without clear allocation, disputes escalate. A common split: tenant handles items below RM 200, landlord handles structural and major equipment repairs.
5. No governing law clause. Without specifying Malaysian law and the relevant court jurisdiction, enforcement becomes unnecessarily complicated — especially if the tenant is a foreigner.
6. Ignoring tenant screening. The best agreement cannot protect you from a bad tenant. Screen before you sign.
When to Use a Lawyer Instead
Use a lawyer if:
- The monthly rent exceeds RM 5,000 (higher stakes justify professional drafting)
- The tenant is a company (commercial tenancy terms differ significantly)
- The lease term exceeds 3 years (registration under National Land Code required)
- There are non-standard terms (renovation obligations, purchase options, break clauses)
- The property is in a disputed strata title situation
Expect RM 300-800 for a standard residential tenancy agreement from a property lawyer. This includes drafting, one round of revisions, and stamping assistance.
Customizing for Furnished vs Unfurnished Properties
Unfurnished: The agreement is simpler. Focus on the structural condition, fixtures, and fittings. Include a handover checklist with photographs of the bare unit.
Partially furnished: Specify exactly what is provided (e.g., kitchen cabinets, air-conditioning units, water heater). Distinguish between items that must be returned in good condition and items considered consumable.
Fully furnished: Attach a comprehensive inventory as a schedule. Include brand names, model numbers, and condition notes. Photograph every room. Both parties sign the inventory. This protects the landlord's claim against the security deposit and protects the tenant from deductions for pre-existing damage.
For either type, include a clause requiring the tenant to return the property in the same condition as received, fair wear and tear excepted. Define "fair wear and tear" with examples if possible — this prevents disputes at checkout.
For the complete guide on landlord rights and obligations, see Tenancy Agreement Malaysia: Landlord Guide. For stamp duty specifics, see Stamp Duty on Tenancy Agreements.